Organizing Your Business Storage Unit

Organizing Your Business Storage Unit

By: Jennifer Hollingsworth-Barry

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June 29, 2020

Congrats! You took that important step and rented a storage unit to store your business inventory and supplies. This will not only free some space at your house or office, it will streamline your operations if you do it right, so let’s begin with a clear-cut idea of how you can track your inventory and load your unit so you can walk directly to what you need.

This post is specifically about business storage, if you’d like to learn how to organize your storage unit for personal use, we have an entire post on that.

Get the Right Equipment

Depending on the nature of your inventory, you’re likely to require some shelving and bins. You also need some supplies that protect your investment, like quality carboard boxes and bubble wrap, which you can conveniently purchase in your Store Space rental office.

While many business owners have their product shipped directly to the storage facility, some may be bringing it from the home or office, so packing it properly for transit and storage are vital. Damaged inventory does little to bring a profit, so pack it right the first time using those boxes and bubble wrap.

While we store much of our information digitally these days, we still have the need for physical file storage due to receipts, bills of lading, etc. Because large amounts of paper can be heavy, invest in some sturdy boxes made especially for files. Now that you’ve got the equipment you need, let’s review a plan for storing your inventory.

Load the Unit for Business Needs

Easy retrieval of your business items is crucial, so consider the placement of everything in the unit. It’s a good idea to keep all items—especially important documents and inventory—off of the floor and away from the walls. Using wooden pallets to keep your items off the floor provides adequate ventilation and creating a center aisle in your storage unit will give you easy access to all inventory.  

Remember to use the height of your unit as well. If you have large items that you won’t need to access for a while, such as office furniture, store those in the back of the unit, on end if possible. When storing boxes, put the heaviest, sturdiest boxes on the bottom and stack the lighter ones on top. Shelves are great for smaller items and heavy file boxes, which can collapse if stacked too high. Put items you may often need near the front, and label everything on the outside for ease in finding what you need.

Keep Accurate Records

Walking straight to what you need is easy when you keep a record of where everything is and the amount you have in stock. You should already have a complete master list of all inventory and equipment you put in your unit, so update it by marking what you take out and what you put in. This can even be kept on a tablet or cell phone in this digital age.

You’ll soon find that your decision to rent a storage unit for your business needs was a wise one. Careful placement of equipment and inventory in your unit and accurate record keeping of actions involving what is put in and what is taken out will go a long way in keeping your business running smoothly.

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